VACANCY NOTICE: PIU PROCUREMENT SPECIALIST
VACANCY NOTICE: PIU
PROCUREMENT SPECIALIST
(RE-ADVERTISEMENT)
Project description:
With
a worsening coronavirus disease (COVID-19) situation unfolding in the fourth
quarter of 2020, the Government of Mongolia has requested urgent additional
support for social protection measures to mitigate the socioeconomic impacts of
the pandemic on poor and vulnerable groups. The proposed project will (i) apply
shock-responsive social protection principles to continue support for pro-poor
child grant top-ups on a temporary basis through an established national social
assistance program, and (ii) strengthen social welfare programs and systems for
improved household resilience and government response to future crises.
The
Executing Agency of the project, Ministry of Labor and Social Protection
invites qualified candidates to fill the position of PIU Procurement Specialist
with additional tasks of the project monitoring and evaluation.
Detailed tasks:
Under the supervision of
the Project Coordinator, the procurement specialist’s responsibilities include:
1. ensure that the procurement under the project is conducted in
accordance with ADB guidelines and the project procurement plan approved by ADB
and the government, and its updates;
2. coordinate with other specialists and local advisors of the PIU;
3. regularly update the procurement plan as required under ADB guidelines
and seek approval from the MLSP;
4. provide assistance to the MLSP and the evaluation and recruitment
committees in organizing procurement and recruitment of consultants to
accelerate processes;
5. coordinate with the MLSP and ADB in preparing advertisements, short
listing, bidding documents, evaluation, letters of awards, draft contracts,
etc., in the procurement of goods, works, and services including consultancies;
6. liaise with ADB staff as required and submit the items to ADB requiring
prior review and documents needing ADB approval;
7. make necessary arrangement for contract signatures in consultation with
the MLSP;
8. keep progress of procurement and consultant recruitment activities
against procurement timetables, highlight variations in progress, record
reasons, and identify remedial actions, if any;
9. Monitor
performance of activities under of the project operational and procurement plans
and prepare monthly, quarterly progress reports in collaboration with other PIU
staff;
10. Monitor
and evaluate contract performance and reports of consultants and contractors
and report to the Project Coordinator and Project Steering Committee on a
regular basis;
11. Identify
bottlenecks and problems that negatively affect smooth implementation of the
project and propose remedial measures to PIU, MLSP and ADB;
12. Upon
the completion of the project, assist and collaborate with PIU staffs on and
provide inputs to preparation of Project Completion Report; and
Requirements:
The procurement
specialist should have a minimum of 5 years of professional experience in
international and national bidding procedures, procurement procedure,
especially preparation of expression of interest, notice inviting tender, TOR,
request for proposal, and bidding document for procurement of consultant
services, goods, and works. Preference will be given for experience in handling
ADB procurement procedure, and experience in project monitoring and evaluation
field. Fluency in English is required.
If you
meet the requirements of the advertised position, please, submit your
curriculum vitae in English and Mongolian, copies of diploma(s) and
certificate(s) with English translation and reference letter(s) from past
employer(s) (English and Mongolian) in a sealed envelope by 2:00 PM of 10 March 2023 to the below address.
Incomplete applications will be excluded from further consideration. Only
short-listed candidates will be contacted. Submitted documents will not be
returned to the applicant.
Submission
address: Project
Implementation Unit Office
L4052-MON: Second
Shock-Responsive Social Protection
Project
State
Owned Building XI, Room 403
Sukhbaatar
District, 8th khoroo, Baga Toiruu 44a,
Ulaanbaatar,
Mongolia
Phone: +976- 70002140