VACANCY NOTICE
TRANSLATOR/SECRETARY
(30 months)
Project description:
With
a worsening coronavirus disease (COVID-19) situation unfolding in the fourth
quarter of 2020, the Government of Mongolia has requested urgent additional
support for social protection measures to mitigate the socioeconomic impacts of
the pandemic on poor and vulnerable groups. The proposed project will (i) apply
shock-responsive social protection principles to continue support for pro-poor
child grant top-ups on a temporary basis through an established national social
assistance program, and (ii) strengthen social welfare programs and systems for
improved household resilience and government response to future crises.
The
Executing Agency of the project, Ministry of Labor and Social Protection
invites qualified candidates to fill the position of PIU Translator/Secretary.
The Translator/Secretary will
be a full-time staff of the Project Implementation Unit (PIU) stationed in
Ulaanbaatar, and report to the Project Coordinator. The Translator/Secretary
will provide secretarial and translation support to ensure the smooth project
implementation; and handle basic office tasks to ensure the smooth workflow of
PIU daily works.
Detailed tasks:
Under the project
coordinator’s supervision, the Translator/Secretary’s main responsibilities
include the following:
1.
Provide interpretation and translation of documents
from English to Mongolian and Mongolian to English as required;
2.
Provide administrative support for the PIU and
consultants recruited under the project;
3.
Carry out basic office tasks to ensure smooth
workflow, such as coordinating and scheduling meetings, providing
interpretation/translation services for meetings, arranging travels, printing
and photocopying, organizing and filing documents and records, preparing
meeting minutes and memos, handling routine correspondences and e-mails,
editing reports and documents, etc.;
4.
Manage petty cash for PIU operations;
5.
Purchase and distribute office supplies to the
other PIU staff and monitor proper maintenance of office furniture and
equipment;
6.
Assist the Procurement Specialist in advertising
invitations for bids and consulting service requirements in newspapers,
government and other professional websites, and ADB system, and preparing small
service contracts;
7.
Assist the Finance Officer in processing
payments and maintaining records;
8.
Assist the other PIU staff and consultants in
organizing meetings, training and workshops including preparing documents and
materials, arranging venues, and facilitating communication and coordination;
9.
Assist the other PIU staff in preparing
documents and getting signatures and approvals from MLSP, MOF, and other
relevant government agencies; and
10. Assume other tasks as assigned by the Project Coordinator.
Requirements:
The Translator/
Secretary will be an experienced administration officer, with at least 3 years
of working experience in English translation field and in providing
administrative services to international donor projects. Strong
communication and interpersonal skills. Proficiency with Microsoft Office (MS
Word, MS Excel and MS Power Point) and web skills are required. Fluency in
English is required.
If
you meet the requirements of the advertised position, please, submit your
curriculum vitae in English and Mongolian, copies of diploma(s) and
certificate(s) with English translation and reference letter(s) from past
employer(s) (English and Mongolian) in a sealed envelope by 5 PM of 02 August 2021 to the
below address. Incomplete applications will be excluded from further
consideration. Only short-listed candidates will be contacted. Submitted
documents will not be returned to the applicant.
Submission
address: Project
Implementation Unit Office
State Owned Building XI,
Room 403
Sukhbaatar District, 8th
khoroo, Baga Toiruu 44a,
Ulaanbaatar, Mongolia