VACANCY NOTICE FOR TRANSLATOR/ASSISTANT
With
a worsening coronavirus disease (COVID-19) situation unfolding in the fourth
quarter of 2020, the Government of Mongolia has requested urgent additional
support for social protection measures to mitigate the socioeconomic impacts of
the pandemic on poor and vulnerable groups. The proposed project will (i) apply
shock-responsive social protection principles to continue support for pro-poor
child grant top-ups on a temporary basis through an established national social
assistance program, and (ii) strengthen social welfare programs and systems for
improved household resilience and government response to future crises.
The
Executing Agency of the project, Ministry of Labor and Social Protection
invites qualified candidates to fill the position of PIU Translator/Assistant.
The
Translator/Assistant will be a full-time staff of the Project Implementation
Unit (PIU) stationed in Ulaanbaatar, and report to the Project Coordinator. The
Translator/Assistant will provide secretarial and translation support to ensure
the smooth project implementation; and handle basic office tasks to ensure the
smooth workflow of PIU daily works.
Detailed
tasks:
Under
the project coordinator’s supervision, the Translator/Assistant’s main
responsibilities include the following:
1.
Provide interpretation and translation of
documents from English to Mongolian and Mongolian to English as required;
2.
Provide administrative support for the PIU
and consultants recruited under the project;
3.
Carry out basic office tasks to ensure smooth
workflow, such as coordinating and scheduling meetings, providing
interpretation/translation services for meetings, arranging travels, printing
and photocopying, organizing and filing documents and records, preparing
meeting minutes and memos, handling routine correspondences and e-mails,
editing reports and documents, etc.;
4.
Manage petty cash for PIU operations;
5.
Purchase and distribute office supplies to
the other PIU staff and monitor proper maintenance of office furniture and
equipment;
6.
Assist the Procurement Specialist in
advertising invitations for bids and consulting service requirements in
newspapers, government and other professional websites, and ADB system, and
preparing small service contracts;
7.
Assist the Finance Officer in processing
payments and maintaining records;
8.
Assist the other PIU staff and consultants in
organizing meetings, training and workshops including preparing documents and
materials, arranging venues, and facilitating communication and coordination;
9.
Assist the other PIU staff in preparing
documents and getting signatures and approvals from MLSP, MOF, and other
relevant government agencies; and
10. Assume other tasks as assigned by the Project Coordinator.
The
Translator/Assistant will be an experienced administration officer, with at
least 1 year of working experience in English translation field and in
providing administrative services to international donor projects is preferred.
Strong communication and interpersonal skills. Proficiency with Microsoft
Office (MS Word, MS Excel and MS Power Point) and web skills are required.
Fluency in English is required.
If
you meet the requirements of the advertised position, please, submit your
curriculum vitae in English and Mongolian, copies of diploma(s) and
certificate(s) with English translation and reference letter(s) from past
employer(s) (English and Mongolian) in a sealed envelope by 4 PM of 16 August
2023 to
the below address. Incomplete applications will be excluded from further
consideration. Only short-listed candidates will be contacted. Submitted
documents will not be returned to the applicant.
Submission
address: Project
Implementation Unit Office
L4052-MON: Second Shock-Responsive
Social Protection Project
State Owned Building XI, Room 403
Sukhbaatar District, 8th khoroo, Baga Toiruu 44a,
Ulaanbaatar, Mongolia
Phone: +976- 70002140
Email: procurement@srsp2.mn