VACANCY NOTICE PROJECT ASSISTANT  (24 PERSON-MONTHS)

ADB Loan no.    3243-MON (SF)
Project Title.    Skills for Employment Project

Mongolia has received a Loan from the Special Funds resources of Asian Development Bank (ADB) to finance Skills for Employment Project, including this Contract. The objective of the Project is to enhance the responsiveness of the TVET system to labor market demand.

The Ministry is now hiring Project Assistant for the Project Implementation Unit. The Project Implementation Unit assumes day-to-day management of the project and is responsible for coordinating and implementing project activities.

Please refer to the below for the details on the detailed qualification criteria and terms of reference (TOR).

HOW TO APPLY:
Interested eligible applicants must provide in a written form in the English Language (i) cover letter containing information on your ability how you best suit for the position, (ii) Curriculum Vitae, (iii) copies of reference letter(s) from previous employers, (iv) copies of diplomas or certificates on or before 16:30 hours of 19 July 2017 to the address below.
Please note documents, papers submitted shall not be returned.

SUBMISSION ADDRESS

Project Implementation Unit, Skills for Employment Project

Suite 600, MAX Tower, 4th khoroo, Tourist Street 4/4

Chingeltei district, Ulaanbaatar, Mongolia

Tel: 7000 2055

   
DETAILED QUALIFICATION CRITERIA AND TERMS OF REFERENCE (TOR)
PROJECT ASSISTANT (24 PERSON-MONTHS)

The Project Assistant will have a university degree in administrative assistance and other relevant disciplines and at least 3 years of experience in providing administrative support for project and business operations. Written and oral English and Mongolian proficiency and computer skills are required. 

The Project Assistant will: 
(i)    Provide administrative support for the PIU and consultants recruited under the project; 
(ii)    Carry out basic office tasks to ensure smooth workflow, such as coordinating and scheduling meetings, providing interpretation/translation services for meetings, arranging travels, printing and photocopying, organizing and filing documents and records, preparing meeting minutes and memos, handling routine correspondences and e-mails, editing reports and documents, etc.;
(iii)    Manage petty cash for PIU operations and monitor costs of the project vehicle (petrol, driver, etc.); 
(iv)    Purchase and distribute office supplies to other PIU staff and monitor proper maintenance of office furniture and equipment; 
(v)    Assist the Procurement Specialist in advertising invitations for bids and consulting service requirements in ADB system and media and preparing small service contracts;
(vi)    Assist the Accountant/Financial Management Specialist in processing payments and maintaining records;
(vii)    Assist other PIU staff and consultants in organizing meetings, training and workshops including preparing documents and materials, arranging venues, and facilitating communication and coordination;
(viii)    Assume other tasks as assigned by the Project Manager